Meeting Audit and Calendar Optimizer

How It Works

List your current meetings (name, cadence, attendees, purpose) and your project rhythm.

The recipe audits each meeting against its actual output, recommends keep/merge/delete

decisions, provides agenda templates and pre-read checklists, and designs async

replacements for everything that doesn't need a live room.

What You Get

• Meeting audit: keep, merge, or delete per meeting — with rationale
• Agenda templates: mandatory structure per meeting type
• Pre-read checklists: what must be read before the meeting, and who owns it
• Async replacements: weekly pulse update, decision log, blocker summary
• Calendar plan: weekly hours budget that stays under your target

Setup Steps

1. List all current recurring meetings: name, cadence, attendees, stated purpose
2. Describe your project rhythm (sprints, releases, governance checkpoints)
3. Set a target meeting hours/week budget
4. Review recommendations and implement changes

Tips

• Governance meetings are never removed without proposing an equivalent decision mechanism
• Note-taking policy options: rotate, dedicated notetaker, or AI-assisted
• Channel policy: single primary channel or multi-channel with explicit rules
• Async artifacts pair well with Stakeholder Pulse Push
• Re-check meeting load monthly — it creeps back fast