Intake to code to approve to pay — with duplicate and exception controls baked in
An AP workflow that standardizes invoice intake, coding, approvals, exception handling, and duplicate prevention. Produces a daily ready-to-pay batch and an exceptions queue so nothing slips through.
Create a skill called "Invoice Processing Fast Lane". Requirements: - Standardize invoice intake across email and uploads - Run duplicate detection first using invoice number, vendor plus total, and fuzzy matching - Auto-suggest coding using rules and historical patterns - Route for approvals using a configurable approval matrix and SLA timers - Produce: (1) a ready-for-approval queue, (2) an exceptions queue with required fixes, (3) a daily ready-to-pay batch with proposed pay dates - Archive evidence and decisions for audit Ask me for our approval rules, coding rules, and payment policies before running.
Invoice processing slows down when approvals stall, exceptions pile up, and duplicates slip through.
This recipe creates one auditable pipeline from invoice intake through payment readiness.
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